Privacy
Policy
1. Introduction
At Vortexron Technologies India Pvt. Ltd. ("Vortexron", "we", "our", or "us"), we are committed to protecting your privacy and handling your personal data with transparency, respect, and purpose. This Privacy Policy explains how we collect, use, share, and protect your personal data when you interact with our websites, digital platforms, applications, services, communications, and events.
This policy applies to all visitors, customers, clients, business contacts, partners, and event participants. A separate privacy notice applies to Vortexron employees and job applicants.
2. Types of Personal Data We Collect
Depending on your interaction with us, we may collect the following categories of personal data:
a. Identification and Contact Information
- • Full name, email address, contact number
- • Job title, company name, location
- • Postal address, country of residence
b. Technical and Device Data
- • IP address, device ID, browser type, OS
- • Internet service provider (ISP)
- • Geographic location (derived from IP)
- • Language and session information
c. Website and Communication Data
- • Web pages visited, time spent, links clicked
- • Cookies and similar tracking technologies
- • Engagement with email communications and newsletters
d. Event Participation Data
- • Event registrations, attendance, feedback
- • Audio, image, or video recordings (with notice)
- • Dietary restrictions or accessibility needs (if volunteered)
e. Social and Public Information
- • Data shared via social platforms (LinkedIn, Twitter)
- • Public profile or professional information
f. Marketing Preferences
- • Consent history and communication opt-in status
- • Responses to surveys, forms, and promotions
We may collect data directly from you, through cookies, or from third-party sources such as event partners, analytics providers, and social networks in accordance with applicable law.
3. Purpose of Processing Your Data
We process your data only when we have a legal basis and legitimate business purpose to do so:
a. To Deliver and Improve Our Services
- • Provide website access and platform functionality
- • Troubleshoot performance and ensure security
- • Maintain accurate records and monitor traffic patterns
b. To Respond to Inquiries and Support Requests
- • Answer your questions, resolve issues, fulfill requests
- • Provide information about our products and offerings
c. To Manage Business Relationships and Contracts
- • Contact you regarding services or proposals
- • Fulfill contractual obligations with clients and partners
- • Maintain B2B customer databases and records
d. For Marketing, Promotions, and Branding
- • Share newsletters, updates, offers, and event invites
- • Improve personalization and measure campaign performance
- • Use limited testimonials, event photos/videos (with consent)
e. To Administer Events and Community Engagement
- • Register attendees and share event materials
- • Facilitate networking, logistics, and post-event feedback
- • Collect insights to improve future engagements
f. For Legal and Regulatory Compliance
- • Prevent fraud, cyber threats, or unauthorized access
- • Maintain compliance with tax, audit, or data protection laws
- • Respond to lawful government requests and investigations
4. Sharing of Your Information
We do not sell personal data. We share it only when necessary and under strict security agreements:
- Service Providers: IT hosting, analytics, CRM, email platforms, etc.
- Event Partners: Co-hosts, speakers, and vendors (for event logistics only)
- Affiliated Entities: Within the Vortexron group for global services
- Legal Authorities: When required to comply with applicable law
All partners and vendors are contractually required to maintain strict confidentiality and use data solely for specified purposes.
5. Cross-Border Data Transfers
In some cases, we may store or process your data outside your home country, including servers in India or other jurisdictions. When we do so:
- • We implement Standard Contractual Clauses (SCCs) or equivalent safeguards
- • We comply with the EU GDPR, Indian DPDPA (when enacted), and other regulations as required
- • Data is transferred only when necessary and with appropriate legal basis
6. Data Security and Risk Mitigation
We protect your personal data through:
- • Industry-standard encryption (in transit and at rest)
- • Multi-layered firewall and anti-intrusion protocols
- • Employee training on privacy and confidentiality
- • Regular risk assessments and security audits
- • Access controls based on roles and business need
7. Data Retention and Deletion
We retain your data only for as long as:
- • It is required to fulfill the purpose for which it was collected
- • It is necessary for legal or regulatory compliance (e.g., tax, audit)
- • You have an ongoing business or contractual relationship with us
In some cases, we may anonymize your data for historical analysis or statistical research. Once anonymized, the data is no longer identifiable.
8. Your Rights
Depending on your jurisdiction, you may have the right to:
- • Request access to your personal data
- • Request rectification of incomplete or incorrect data
- • Request erasure of your data (right to be forgotten)
- • Object to or restrict processing of your data
- • Request portability of your data
- • Withdraw consent at any time (where processing is based on consent)
- • Lodge a complaint with a relevant data protection authority
You can exercise these rights by emailing us at: hr@vortexron.com
9. Cookies and Online Tracking
We use cookies and similar tracking technologies to:
- • Improve website performance and user experience
- • Remember preferences (language, theme)
- • Analyze browsing behavior for optimization
You may accept, reject, or customize your cookie preferences at any time using your browser settings. For more details, see our Cookie Policy.
10. Children's Data
Our services are not directed toward children under 16. We do not knowingly collect or process personal data from minors. If we discover such data has been collected inadvertently, we will delete it promptly.
11. Changes to This Privacy Policy
This policy may be updated periodically to reflect changes in law, technology, or our practices. Material updates will be communicated through our website or other appropriate means.
We encourage you to review this Privacy Policy regularly to stay informed about how we are protecting your data.
12. Contact Details
If you have any questions, concerns, or data-related requests, you may reach out to: